Privacy Policy

Asset Pilot EDU is an operational technology platform designed to support K–12 institutions in managing device programs, parent communications, repairs, forms, and administrative workflows.

This Privacy Policy describes how Asset Pilot EDU LLC ("Asset Pilot EDU," "we," "us") handles information when institutions and authorized users access the platform. Deploying institutions remain the custodians of student education records.

Each deploying institution owns the student, staff, and operational data entered into Asset Pilot EDU. The institution determines account provisioning, data retention, and access policies. Asset Pilot EDU provides application hosting and operational tooling under institutional agreement.

Asset Pilot EDU processes information necessary to deliver platform services. Categories may include:

• Student identifiers: name, grade, homeroom, device assignments, and standing records
• Parent and guardian portal accounts linked to students
• Signed form records including signer name, timestamp, and optional IP address for audit
• Repair tickets, loaner history, and payment records when enabled
• Staff activity logs for operational accountability
• Authentication credentials and session metadata

Information is used solely to operate platform features requested by the deploying institution, including device lifecycle management, repair workflows, parent communications, compliance tracking, and executive reporting.

We do not sell personal information. We do not use student data for advertising or unrelated commercial purposes.

Access is governed by role-based permissions configured by the institution:

• Parents — visibility limited to students linked to their account
• Teachers — homeroom compliance and device status for assigned classes
• Administrators — full operational access within the institution's tenant
• Leadership — analytics and reporting scoped to institutional configuration

Asset Pilot EDU is designed to support legitimate educational and operational uses of student information consistent with the Family Educational Rights and Privacy Act (FERPA). Requests to inspect or amend education records are handled by the deploying institution, not the software vendor.

Production data is hosted in United States data centers. Current infrastructure partners include:

• Vercel — application hosting (United States)
• Supabase — PostgreSQL database (United States)
• Stripe (optional) — payment processing when enabled by the institution

Data retention schedules are determined by the deploying institution in accordance with district, diocesan, or state requirements. Asset Pilot EDU supports export capabilities to facilitate institutional record management.

We implement operational security controls including encrypted connections, HTTP-only session cookies, rate-limited authentication, and audit logging. See our Security Policy for additional detail.

Privacy inquiries may be directed to privacy@assetpilotedu.com. Institution-specific record requests should be directed to the deploying school's administration.